You have mail. Ignore it.
While you’re reading this entry, the chances are pretty good that you’ll get some e-mail. You’ll stop what you’re doing and read it, and it probably won’t be all that important. That’s the problem. Every time you get some e-mail, you drop what you’re doing to read it.
Ashish Gupta, an operations management professor at Minnesota State University Moorhead, along with along with his colleague Ramesh Sharda at Oklahoma State University, have developed a computer model — called SIMONE — that allows your organization to release e-mail to you in batches, and you wouldn’t miss the important ones — the ones that are important for you to do your job.
It can be configured to allow messages from your boss to zip through. Through the use of keywords, other important e-mail can get through. But the e-mail that isn’t critical to your job, wastes up to 30 minutes of your time each day, compared to a structured four-times-a-day release of e-mail to you, according to Gupta.
Here’s an extended interview with Professor Gupta.